Editing Accounts Payable Transactions
April 21, 2021
If the invoice has not yet been paid, here are all the things you can edit:
In AP03 – Transaction Entry select Invoice and/or Credit Memo just like normal when entering an Accounts Payable invoice. Accounting Period doesn’t matter.
Enter the Vendor for the invoice being edited.
Select (or enter) the unpaid Invoice Reference number to be edited.
Fun Fact…remember the gray file cabinet icon (aka Inquiry/Edit Vendor Transactions) next to the vendor number can be used to lookup an invoice.
Duplicate Invoice On File will display, along with informational Gross, Discount and Net amounts.
Green Check (continue) to change selected transaction.
AP invoice dialog screen is presented like a normal invoice. Grayed out fields cannot be changed. Any open fields (as listed above) can be edited.
More description - don’t forget about it! More provides tons of optional free form description (20 lines/1200 characters!) and can also be added or edited on existing Accounts Payables invoices!
Another bonus - Print Descriptions On Check (lower left corner).
See example below of how the Check Description and the More description appear on the check stub/voucher.
More Helpful Hints:
Document # and Paperclip icon – can be used to review a currently attached document while in the AP “edit” mode.
Distribution screen transactions can be reviewed but not edited.
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E.B. Archbald and Associates is a service organization dedicated to supporting and developing the oil and gas industry's most sophisticated accounting solutions.
205 NW 63rd Street, Suite 360Oklahoma City, OK 73116
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