Deposit Tickets

Does anyone hand‐write anything anymore? Or hand‐type on a typewriter? Do you have a typewriter in your office?

Or what about using an adding machine with a paper tape to add and list the checks? Do you have an adding machine with a paper tape? Do you even know what that is?

Spoiler alert! Time‐saver on making hand‐written chicken scratches and deciphering of same, or overlooking all the typos made with a typewriter a thing of the past! Whatever it is you’re currently doing on your deposit tickets, we can make it EZier and FASTER!

Let SSI do the printing!! Are you using SSIMICR for your check writing? If so, you’ve already got the ability to print bank deposit tickets. We think it’s great because it’s all AU‐TO‐MA‐TED. If using BK03AR/RP/GL/AP you’ve done the work. Those entries can be used to auto‐create the deposit ticket so that you don’t have to manually fill out a deposit ticket! Just print a deposit ticket and attach to the checks. It’s as EZ as that!

Deposit tickets print on a blank piece of paper – perforated in just the right spot to tear off and attach to the checks going to the bank. The deposit ticket skirt has the checks listed and will stay with you to be retained as your in‐house copy for reconciliation purposes. Once the deposits are showing on the bank statement and ticked off as reconciled you can pitch them if you like.

We love the fact that all of the important info like MICR coding for bank routing and your account number is auto‐printed, and it’s all neat and pretty. No more purchasing books of deposit tickets and hand writing/typing/listing all the checks on some generic form. The check amounts show on the deposit ticket in exactly the same order each check was entered in BK03AR/RP/GL/AP.

How it works –

We’ll use BK03AR for our example. Enter the checks for today’s deposits in BK03AR, attaching the scanned check copies, just like you normally do.

Then…go to BK04 – Print AR/AP/RP/GL Deposit Tickets. Select the appropriate general ledger bank account, ours will be the AR bank account.

Side‐note…the bank accounts are taken from the SSIMICR information in BK01 – Bank Account Maintenance and BK02 – MICR Maintenance. Both are a must if using SSIMICR, and SSIMICR is a must to print deposit tickets. See how it all works together for the greater good?

Another side‐note…notice how the BK03AR/AP/RP/GL are separated? That’s so you can have separate bank accounts for different types or receipts. Obvious for revenue receipts but what about refunds from vendors for overpayments? You are in charge of what bank account you want those types if items to go. Remember it all works with the SSIMICR so it’s pre‐set when SSIMICR is set up.

Ok…now back to BK04. The Bank Account reflected on the dialog screen will be pre‐filled to the bank account that was selected, along with the clearing account (simply for informational reference). The deposit date will be the date entered in BK03AR – but the cool part? See the List Deposits button? Click on that button and the deposit total entered for the day will appear. Double click the deposit line for which you’re wanting to print the deposit ticket.

The deposit date will pre‐fill according to the deposit date entered in the BK03AR, and notice the Source (Button) and Audit Number section below will reflect the audit info from the BK03AR entry.

Make sure you have the deposit ticket paper in your SSIMICR printer, hit the printer icon on the BK04 screen and BOOM! You’re done!

Bringing it all the way home! If you’re not using SSIMICR to print checks and deposit tickets, think about it! It’s an easy one‐time set up for the bank accounts, and checks are printed on blank check stock. No more pre‐printed check stock. The blank check stock is cheaper because there’s no type‐setting, etc. by the printers. SSMICR is ESPECIALLY GREAT if you’ve got to write checks from multiple companies in SSI – think of all that separate check stock you won’t have to have! That’s a no‐brainer.

We know a guy. SSI has a provider who has the format specs for the MICR check stock and for the deposit ticket stock. Or use your own provider. We don’t care. If you’ve got your own provider, the check format and deposit slip format are under the Help tab (top of the main SSI dialog screen) Certified Forms from the drop‐down list. There’s also a form and contact info if you want to go with our guy.

Contact us if you’re interested in another way to make your job EZier and spend less!

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